Home Healthcare Agency OS | AIOS Blueprint

YOU KNOW THIS PART

Every missed handoff becomes your problem.

The referral came in. The caregiver is almost ready. The shift needs coverage. The EVV record does not match. Payroll needs an answer. Accounting is waiting. Somehow every system did its little piece, and you are still the person stitching the business together.

01

The referral sits too long.

The inquiry came from a facility, a family, or a network. Nobody can see the exact next step.

OS move: owner + clock + block

02

The caregiver is “almost ready.”

Screening, credentials, training, availability, and human clearance live in different places.

OS move: one readiness state

03

The shift turns into a group chat.

No-shows, overtime risk, replacements, and expiring credentials hit at the same time.

OS move: controlled staffing queue

04

EVV and payroll disagree.

The clock evidence says one thing. The payroll total says another. You need the difference, not a mystery.

OS move: preserve + reconcile

05

You are the dashboard.

Your team asks you what is happening because the answer is scattered across software, email, and memory.

OS move: daily owner command view

WHAT GETS PRE-WIRED

The work between the software is the actual product.

This is not a folder of prompts. It is an installable operating layer with agency workflows, data structure, controls, scripts, and connection plans already shaped around the vertical.

Growth

Referral to admission

Capture the source, qualify the need, assign the assessment, track authorization, and show exactly what blocks start of care.

Workforce

Recruit to ready

Move applicants through screening, credentials, training, interviews, and named human clearance without storing what does not belong.

Operations

Staffing and EVV control

Route open shifts, recheck readiness, preserve original clock evidence, and surface no-shows, replacements, overtime, and exceptions.

Money

Payroll and accounting

Choose ADP, QuickBooks, or an approved bridge. Separate access, approvals, mappings, totals, and reconciliation keep the books from becoming a black box.

Network

Provider enrollment

Track applications, requirements, rates, waitlists, territory, renewals, portal follow-up, and the relationship work behind new referral sources.

Owner

Command view and follow-through

Turn scattered exceptions into one daily answer: what changed, what is blocked, who owns it, and what needs your approval.

Compliance

Visible readiness controls

See control owners, evidence, test state, expiration, approval, and the exact reason a PHI workflow is blocked. No fake certification badge.

Marketing

Agency growth toolkit

Vertical messaging, brand positioning, sales content, referral-source scripts, campaign hooks, and approval-first publishing playbooks ship with the build pack.

Automation

Flows you can inspect

Inactive n8n scaffolds, typed planners, database migrations, and test fixtures give your implementation team a real starting line.

COMPLIANCE YOU CAN ACTUALLY SEE

“Not ready” should tell you exactly why.

The HIPAA Readiness Control Center makes the work visible. It shows the evidence, owner, test result, expiration, and approval behind each control family. If something is missing or stale, PHI activation stays blocked.

This is a concrete control surface and activation gate. It is not an HHS certification or a replacement for your agency's risk analysis, policies, BAAs, and legal or security review.

01

Risk analysis and ownershipEvidence, named owner, approved review date

Visible

02

Access and authenticationRoles, minimum access, test status, expiration

Gated

03

Vendor and BAA boundaryExact product scope and permitted data classes

Required

04

Audit, backup, and incident evidenceCurrent operating proof, not a policy on a shelf

Tested

05

PHI activation verdictBlocked, baseline-ready, or eligible for human approval

Exact

WHY A BUILD PACK EXISTS

Custom-build results without paying to invent the same foundation again.

A normal custom build starts with discovery, architecture, data models, workflows, controls, connectors, testing, and documentation. The expensive part is that everybody starts from zero.

We built the repeatable home healthcare foundation once. Your install starts with the vertical already tooled, then maps the last mile around your agency.

Traditional custom build$10,000 to $20,000+ before ongoing maintenance

Generic AI toolYou still design every workflow yourself

Home Healthcare Agency OSVertical workflows, structure, controls, and connection plans already installed

The differenceYou pay for the last mile, not the whole road

OWN THE OPERATING LAYER

The same foundation, built once. Your last mile is yours.

This is not a rented black box that disappears when you stop paying a giant monthly CRM bill. Your AIOS product is licensed to your business, and the agency-specific workflows, skills, configurations, content, and original work you create with it belong to you.

Your system runs through your machine and your approved accounts. You can keep the home-care, EVV, payroll, accounting, and clinical systems you actually need without paying AIOS a separate per-seat platform subscription just to keep access to your own operating logic.

Third-party subscriptions, usage, hosting, and vendor access are still paid directly to the providers you choose. The ownership promise applies to the AIOS operating layer and what your agency creates with it.

AIOS platform fee$0 per month

No recurring AIOS platform subscription for this one-time bundle.

Your original work100% yours

Your custom skills, workflows, configurations, content, and outputs remain yours.

UpdatesIncluded for life

Product updates to the licensed Tier 2 system and this vertical pack are included.

Vendor choiceKeep what works

Use the systems of record you need. AIOS connects the handoffs around them.

PUT THE SOFTWARE BILL IN PERSPECTIVE

Monthly tools add up. Ownership changes the math.

These are public pricing examples, not a claim that every product does the same job. Home Healthcare Agency OS sits across your stack as the owned operating layer. It does not replace the authoritative EVV, scheduling, training, payroll, accounting, or clinical products your agency chooses.

ExampleMonthlyAnnualPublic pricing basis

ShiftCare Intelligence, 25 staff$500$6,000$20 per user monthly when billed annually; staff includes admins and care workers.

ShiftCare Intelligence, 50 staff$1,000$12,000The same per-user plan scales as the team grows.

CareAcademy Standard examples$239–$419$2,868–$5,028Public monthly training-platform examples vary by agency size.

HubSpot Sales Hub Professional, 5 seats$450$5,400$90 per seat monthly when billed annually, plus required $1,500 onboarding.

Home Healthcare Agency OSNo AIOS platform feeNo annual AIOS platform fee$10,500 one-time regular custom-build price.

Healthcare Entrepreneurship Tour offerNot monthlyNot annual$7,500 one-time. Save $3,000 during the tour offer.

Pricing checked August 15, 2026 from the vendors’ public pages: ShiftCare, CareAcademy, and HubSpot. Taxes, usage, discounts, plan changes, implementation, and other vendor fees can change the actual total.

FREE FROM THE BOOTH

Not ready for a build? Take the starter kit.

Everything I hand people at the table, in one PDF. No jargon, nothing to buy on the next page. Pick one task, delegate it well, and everything else follows.

The One-Task Worksheet. Find the single task to hand off first, written so any assistant could run it.
10 copy-paste prompts for homecare and clinic owners. Content calendar, job posts, intake packet, denial appeals, review replies, and more.
The “Stop Paying $1,000 a Month” cheat sheet. A truth sheet on tool bloat and what you actually need to start.
The AI Employee Job Description Pack. Ten digital employees a healthcare business would hire, and which one to hire first.
The First 30 Days. A week-by-week rollout plan written for owners, not engineers.
Two finished build samples. A 30-day content calendar and a complete caregiver hiring packet, produced start to finish by a digital employee.

THE COMPLETE VERTICAL BUILD

AIOS Blueprint Tier 2, built around your agency.

This is a bundled custom-build pack, not a little add-on. You get the full AIOS Blueprint Tier 2 system plus the Home Healthcare Agency OS vertical, installed and configured as one operating system.

Tier 2 is the full general-purpose AIOS system, so it runs any business you own. The Home Healthcare Agency OS is the pre-wired vertical that sits on top of it. You are not buying a single-industry tool, and you never need a second Blueprint for another company.

Full AIOS Blueprint Tier 2 system
Home Healthcare Agency OS vertical pack
Agency brain, skill, and workflow setup
18 agency workflows and automation scaffolds
ADP and QuickBooks selectable pathways
HIPAA Readiness Control Center
Marketing, branding, sales, and referral toolkit
Customer stack mapping and configuration session
Lifetime AIOS and vertical-pack updates for this bundle
30-day setup support

STRAIGHT ANSWERS

Before you ask.

Is this another agency-management or EVV platform?

No. Your system of record stays authoritative. Home Healthcare Agency OS is the operating layer around those systems. It moves the handoffs, keeps the state, enforces the gates, and shows your team what needs to happen next.

Does every integration work the minute it is installed?

No honest company can promise that. ADP, QuickBooks, AxisCare, CareSmartz360, HHAeXchange, Checkr, and the rest require the customer's own product entitlement and access. The pack gives the implementation a pre-mapped, tested starting point and an approved file or human fallback where direct access is not available.

Is the system “HIPAA compliant”?

We do not sell a magic badge. The pack includes tangible HIPAA readiness controls, a visible evidence dashboard, tenant isolation, approval gates, and a PHI activation block. Your agency still owns its risk analysis, policies, BAAs, configuration, workforce practices, and legal and security decisions.

What makes this different from a custom AI build?

The foundation already exists. You are not paying somebody to rediscover home healthcare referrals, caregiver readiness, staffing, EVV, payroll reconciliation, provider networks, and compliance boundaries. The last-mile configuration is custom. The vertical infrastructure is productized.

Why is the tour price $7,500?

The regular custom-build price is $10,500. The Healthcare Entrepreneurship Tour offer is $7,500 one-time, a $3,000 discount for this launch window.

What does “lifetime updates” cover?

For this licensed bundle, updates to the AIOS Blueprint Tier 2 system and the Home Healthcare Agency OS pack are included for the life of the products. New done-for-you labor, managed services, paid third-party products, and custom expansions remain separate.

Is this built for skilled home health, non-medical home care, or staffing?

The current pack is strongest for non-medical home care, private duty, and healthcare staffing operations. Skilled home health, clinical documentation, claims, state programs, and payer-specific modules require separate discovery and scope.

Your agency does not need another app. It needs the apps to work together.